Related topics |
GSTR-1 return can be exported in the e-return format for any given period. All the transactions that are displayed under Included in returns section in GSTR-1 report will be exported.
The e-return created on export of GSTR-1 is in line with the format prescribed by the department. The file can be imported to the offline utility tool. This tool then creates the JSON file that can be uploaded on the GST portal. Click here for the complete procedure on filing GSTR-1.
Note: The e-Return file has provision to capture the taxable value and tax rate but not the tax amount. Hence, the tax amount is not exported to the e-Return file. Tax value is automatically calculated after upload to the portal based on rate, taxable value and place of supply.
The description of the sheet and columns in the exported file is given below:
Worksheet and column names |
Description |
b2b |
Displays the details of 1 B2B invoices - 4A, 4B, 4C, 6B, 6C table of GSTR-1 report. Taxable sales made to regular and composite dealers are captured here. If your tax invoice had exempt and nil rated items along with taxable items, then the total invoice value is captured here. If you want to capture the values of only the taxable items as a B2B invoice, as per GST rules record separate invoices for taxable items. Use separate invoices (bill of supply) for sales of exempt/nil rated items. Displays the value of sales recorded with: Nature of transaction as ● Sales Taxable ● Interstate Sales Taxable ● Sales Exempt ● Interstate Sales Exempt ● Sales Nil Rated ● Interstate Sales Nil Rated ● Sales to SEZ - Exempt ● Sales to SEZ - LUT/Bond ● Sales to SEZ - Taxable ● Deemed Exports Exempt ● Deemed Exports Taxable Taxability as ● Taxable ● Exempt ● Nil Rated Registration type as ● Regular ● Composite |
GSTIN/UIN of Recipient |
Displays the following: ● The GSTIN/UIN predefined for party ledgers, or entered in the Party Details screen of the voucher. ● The GSTIN/UIN entered for the buyer in the Buyer's Details section of the Party Details screen when consignee and buyer details are provided. ● The GSTIN/UIN entered in the Party Details screen of receipt voucher, when a sales transaction is recorded in receipt voucher. |
Invoice Number |
Displays the voucher number of the outward supply transactions. Special characters other than "-" and "/" in the voucher number are not exported. If the length of the voucher number is more than 16 characters, including the special characters, offline tool will display a validation error. |
Invoice date |
Displays the voucher date of the sales transaction. |
Invoice Value |
Displays the total value of the voucher including tax and cess. |
Place Of Supply |
Displays the State Name and state Code based on the Place of Supply of the buyer in the Party Details screen of the voucher. |
Reverse Charge |
Displays Y if it is a reverse charge transaction, else N. |
Invoice Type |
Displays Regular for vouchers recorded with the following Nature of transaction: ● Sales Taxable ● Interstate Sales Taxable ● Sales Exempt ● Interstate Sales Exempt ● Sales Nil Rated ● Interstate Sales Nil Rated Displays SEZ supplies with payment for vouchers recorded with Sales to SEZ - Taxable as the nature of transaction. Displays SEZ supplies without payment for vouchers recorded with the following Nature of transaction: ● Sales to SEZ - Exempt ● Sales to SEZ - LUT/Bond Displays Deemed Exp for vouchers recorded with the following nature of transactions: ● Deemed Exports Taxable ● Deemed Exports Exempt |
E-Commerce GSTIN |
Displays the GSTIN/UIN of the e-commerce operator party selected in the voucher. Displays the GSTIN/UIN of the buyer selected in the Party Details screen of the voucher, in the GSTIN/UIN of Recipient column of this worksheet. Note: The GSTIN/UIN of the e-commerce operator party selected in the voucher, and the GSTIN/UIN entered in Party Details screen of the voucher should be different. |
Rate |
Displays the integrated tax rate with decimal places. If the stock item is nil rated or exempt, the tax rate appears as 0.00. |
Taxable Value |
Displays the assessable value entered for each tax rate. |
Cess Amount |
Displays the cess amount of the voucher, if cess is applicable |
b2cl |
Displays the details of table 2 B2C(Large) Invoices - 5A, 5B of GSTR-1 report. Displays the value of sales recorded with: ● Nature of transaction o Interstate Sales Taxable o Interstate Sales Exempt o Interstate Sales Nil Rated ● Registration Type as o Unregistered o Consumer ● Unregistered party selected in the Party Details screen for sales made by selecting e-commerce operator in the Party's A/c Name field. ● When the taxable stock item is selected along with exempted or nil-rated goods, then the values are captured here. If only exempted or nil rated goods are selected, it will appear under the Nil Rated Invoices table of GSTR-1 report. ● Interstate sales of more than Rs. 2,50,000 to unregistered dealers and consumers are captured here. |
Invoice Number |
Displays the voucher number of the outward supply transaction. Special characters other than "-" and "/" in the voucher number are not exported. If the length of the voucher number is more than 16 characters, including the special characters, the offline tool will display a validation error. |
Invoice date |
Displays the voucher date of the sales transaction. |
Invoice Value |
Displays the total value in the invoice including tax and cess. |
Place Of Supply |
Displays the State Name and state Code based on the Place of Supply of the buyer in the Party Details screen of the voucher. |
Rate |
Displays the integrated tax rate with decimal places. If the stock item is nil rated or exempt, the tax rate appears as 0.00. |
Taxable Value |
Displays the assessable value entered for each tax rate. |
Cess Amount |
Displays the cess amount of the voucher, if cess is applicable |
E-Commerce GSTIN |
Displays the GSTIN/UIN of the e-commerce operator party selected in the voucher. |
b2cs |
Displays the details of table 3 B2C(Small) Invoices - 7 of GSTR-1 report. Displays the net values of sales, for transactions recorded with: ● Nature of transaction as: o Sales Taxable o Sales to Consumer – Taxable o Sales to Consumer – Exempt o Sales Nil Rated o Interstate Sales Nil Rated o Sales Exempt o Interstate Sales Exempt o Interstate Sales Taxable ● Taxability as: o Taxable o Exempt o Nil Rated ● Registration Type as: o Unregistered o Consumer ● Unregistered party selected in the Party Details screen for sales made by selecting e-commerce operator in the Party's A/c Name field. ● Interstate sales of equal to or less than Rs. 2,50,000 to unregistered dealers and consumers are captured here. |
Type |
Displays E for e-commerce party and OE for others. |
Place Of Supply |
Displays the State Name and state Code based on the Place of Supply of the buyer in the Party Details screen of the voucher. |
Rate |
Displays the integrated tax rate with decimal places. If the stock item is nil rated or exempt, the tax rate appears as 0.00. |
Taxable Value |
Displays the assessable value entered for each tax rate. |
Cess Amount |
Displays the cess amount of the voucher, if cess is applicable |
E-Commerce GSTIN |
Displays the GSTIN/UIN of the e-commerce operator party selected in the voucher. |
cdnr |
Displays the details of table 4 Credit/Debit Notes (Registered) - 9B of GSTR-1 report. Displays the values of credit and debit notes recorded in the reporting period with the following details: Nature of transaction as: ● Sales Taxable ● Interstate Sales Taxable ● Sales Exempt ● Interstate Sales Exempt ● Sales Nil Rated ● Interstate Sales Nil Rated ● Sales to SEZ - Taxable ● Sales to SEZ - Exempt ● Sales to SEZ - LUT/Bond ● Deemed Exports Taxable ● Deemed Exports Exempt Taxability as: ● Taxable ● Exempt ● Nil Rated Journal voucher recorded by debiting GST ledgers with: ● Nature of Adjustment- Decrease of Tax Liability ● Additional Details - Cancellation of Advance Receipts or Cancellation of Advance Receipts for Exports/SEZ sales |
GSTIN/UIN of Recipient |
Displays the GSTIN/UIN entered in the Party Details screen of the debit/credit note. Displays the GSTIN/UIN entered in the Statutory Details screen of the journal voucher recorded for the cancellation of advance receipt. |
Invoice/Advance Receipt Number |
Displays the Original invoice no. entered in the debit/credit note. Displays the Advance Receipt Number entered in the Statutory Details screen of the journal voucher recorded for the cancellation of advance receipt. Special characters other than "-" and "/" in the Original invoice no. or Advance Receipt Number are not exported. If the length of the Original invoice no. or Advance Receipt Number is more than 16 characters, including special characters, the offline tool will display validation error. |
Invoice/Advance Receipt date |
Displays the Original Invoice Dt. of debit/credit note. Displays the Advance Receipt Date entered in the journal voucher recorded for the cancellation of advance receipt. |
Note/Refund Voucher Number |
Displays the voucher number of debit/credit note. Displays the Refund Voucher Number entered in the journal voucher recorded for the cancellation of advance receipt. |
Note/Refund Voucher date |
Displays the debit/credit note date. Displays the Refund Voucher Date entered in the journal voucher recorded for the cancellation of advance receipt. |
Document Type |
Displays the document type based on the voucher type: ● C for Credit Note ● D for Debit Note ● R for journal voucher |
Reason For Issuing document |
Displays the Nature of Return selected in the Statutory Details screen of credit note and debit note. When the transaction is recorded in journal voucher, the reason appears as 07-Others. |
Place Of Supply |
Displays the State Name and state Code based on the Place of Supply of the buyer in the Party Details screen of the voucher. Displays the Place of Supply entered in the Statutory Details screen of the journal voucher recorded for the cancellation of advance receipt. |
Note/Refund Voucher Value |
Displays the total value of the voucher. |
Rate |
Displays the integrated tax rate with decimal places. If the stock item is nil rated or exempt, the tax rate appears as 0.00. |
Taxable Value |
Displays the assessable value entered for each tax rate. |
Cess Amount |
Displays the cess amount of the voucher, if cess is applicable |
Pre GST |
Displays Y if the Original Invoice Dt. entered is prior to 1-Jul-2017, else N. |
cdnur |
Displays the details of table 5 Credit/Debit Notes (Unregistered) - 9B of GSTR-1 report. Displays the values of credit and debit notes, recorded in the reporting period with the following details: Nature of transaction as ● Interstate Sales Taxable and Interstate Sales Exempt - sales returns made against 2 B2C(Large) Invoices - 5A, 5B table ● Exports Taxable ● Exports LUT/Bond ● Exports Exempt Journal voucher recorded by debiting GST ledgers with: ● Nature of Adjustment - Decrease of Tax Liability ● Additional Details - Cancellation of Advance Receipts or Cancellation of Advance Receipts for Exports/SEZ sales |
UR Type |
Displays: ● B2CL if the nature of transaction is of interstate sales. ● EXPWP, if the nature of transaction is selected as Exports Taxable and Exports Exempt. ● EXPWOP, if the nature of transaction is selected as Exports LUT/Bond. |
Note/Refund Voucher Number |
Displays the voucher number of payment, debit note, and credit note. Displays the Refund Voucher Number entered in the journal voucher. Special characters other than "-" and "/" in the Original invoice no. are not exported. If the length of the Original invoice no. is more than 16 characters, including special characters, the offline tool will display a validation error. |
Note/Refund Voucher date |
Displays the voucher date of payment, debit note, and credit note. Displays the Refund Voucher Date entered in the journal voucher. The voucher number entered in the GST Details screen of journal voucher appears here. |
Document Type |
Displays the document type based on the voucher type: ● C for Credit Note ● D for Debit Note ● R for journal voucher |
Invoice/Advance Receipt Number |
Displays the original invoice number of sales or advance receipt linked to credit note and debit note. Displays the Advance Receipt Number entered in the Statutory Details screen of journal voucher. Special characters other than "-" and "/" in the Original invoice no. are not exported. If the length of the Original invoice no. is more than 16 characters, including special characters, the offline tool will display a validation error. |
Invoice/Advance Receipt date |
Displays the original voucher date of sales or advance receipt linked to credit note and debit note. Displays the Advance Receipt Date entered in the journal voucher. |
Reason for Issuing document |
Displays the Nature of Return selected in the Statutory Details screen of credit note and debit note. When the transaction is recorded in journal voucher, the reason appears as 07-Others. |
Place Of Supply |
Displays the State Name and state Code based on the Place of Supply of the buyer in the Party Details screen of the voucher. For transactions recorded with Exports Taxable, Exports Exempt, and Exports LUT/Bond, the place of supply is captured as 97-Other Territory. |
Note/Refund Voucher Value |
Displays the total value in the voucher. |
Rate |
Displays the integrated tax rate with decimal places. If the stock item is exempt, the tax rate appears as 0.00. |
Taxable Value |
Displays the assessable value entered for each tax rate. |
Cess Amount |
Displays the cess amount of the voucher, if cess is applicable |
Pre GST |
Displays Y if the Original Invoice Dt. entered is prior to 1-Jul-2017, else N. |
exp |
Displays the details of table 6 Exports Invoices - 6A of GSTR-1 report. Displays the values of export sales recorded in the reporting period with the following details: Nature of transaction as ● Exports Taxable ● Exports - LUT/Bond ● Exports Exempt |
Export Type |
Displays the export type as: ● WPAY for sales recorded with Exports Taxable or Export Exempt as the nature of transaction. ● WOPAY for sales recorded with Exports LUT/Bond as the nature of transaction. |
Invoice Number |
Displays the sales voucher number entered in the transaction. Special characters other than "-" and "/" in the voucher number are not exported. If the length of voucher number is more than 16 characters, including the special characters, the offline tool will display a validation error. |
Invoice date |
Displays the sales voucher date of the transaction. |
Invoice Value |
Displays the total value of the sales voucher based on tax rates. |
Port Code |
Displays the Port Code of 6 characters entered in the Statutory Details screen of the sales invoice. If the length of Port Code is more than 6 characters, the offline tool will display validation error. |
Shipping Bill Number |
Displays the Shipping bill no. entered in the Statutory Details screen of the sales invoice. |
Shipping Bill Date |
Displays the shipping bill Date entered in the Statutory Details screen of the sales invoice. |
Rate |
Displays the integrated tax rate with decimal places. If the nature of transaction selected is Exports Exempt or Exports LUT/Bond, the tax rate appears as 0.00. |
Taxable Value |
Displays the assessable value entered for each tax rate. |
at |
Displays the details of table 7 Tax Liability (Advances received) - 11A(1), 11A(2) of GSTR-1 report. Displays the credit values of tax entered in journal voucher recorded with the following details: Nature of Adjustment - Increase of Tax Liability Additional Details ● On Account of Advance Receipts ● Advance Receipts for Export/SEZ sales |
Place Of Supply |
Displays the State Name and state Code based on the Place of Supply of the buyer in the Party Details screen of the voucher. |
Rate |
Displays the integrated tax rate with decimal places. If the stock item is nil rated or exempt, the tax rate appears as 0.00. |
Gross Advance Received |
Displays the assessable value entered for each tax rate. |
Cess Amount |
Displays the cess amount of the voucher, if cess is applicable |
atadj |
Displays the details of table 8 Adjustment of Advances - 11B(1), 11B(2) of GSTR-1 report. Displays the debit values of tax entered in journal voucher recorded with the following details: Nature of Adjustment - Decrease of Tax Liability Additional Details ● Sales against Advance Receipts ● Sales against Advance Receipts for Export/SEZ sales |
Place Of Supply |
Displays the State Name and state Code based on the Place of Supply of the buyer in Party Details screen of the voucher. Displays the Place of supply entered in the Statutory Details screen of journal voucher. |
Rate |
Displays the integrated tax rate with decimal places. If the stock item is nil rated or exempt, the tax rate appears as 0.00. |
Gross Advance Adjusted |
Displays the assessable value entered for each tax rate. |
Cess Amount |
Displays the cess amount of the voucher, if cess is applicable |
exemp |
Displays the details of table 9 Nil Rated Invoices of GSTR-1 report. Displays the net values of nil rated, exempt, and non-GST outward supplies made to registered and unregistered dealers within and outside the state. |
Description |
Displays the description as: ● Inter-State supplies to registered/unregistered persons ● Intra-State supplies to registered/unregistered persons |
Nil Rated Supplies |
Displays the net sale value of nil rated supplies made to registered or unregistered dealers within or outside the state. |
Exempted (other than nil rated/non GST supply) |
Displays the net sale value of exempt supplies made to registered or unregistered dealers within or outside the state. |
Non-GST supplies |
Displays the net sale value of non-GST goods sold to registered or unregistered dealers within or outside the state. |
hsn |
Displays the details of table 10 HSN wise Summary - 12 of GSTR-1 report. Displays the HSN of stock items/groups. |
HSN |
Displays the HSN/SAC predefined for the ledger, stock group, or stock item selected in the voucher. |
Description |
Displays the Description of the HSN/SAC predefined for the ledger, stock group, or stock item selected in the voucher. If HSN or HSN description is not defined for stock items and ledgers, the name of the stock items and ledgers are displayed. |
UQC |
Displays the Unit Quantity Code (UQC) predefined for the unit of measure linked to the stock item selected in the voucher. Displays the UQC as OTHERS-OTH for services. |
Total Quantity |
Displays the total quantity based on HSN/SAC and UQC. |
Total Value |
Displays the voucher value based on HSN/SAC and UQC. |
Taxable Value |
Displays the assessable value based on HSN/SAC and UQC. |
Integrated Tax Amount |
Displays the integrated tax amount based on HSN/SAC and UQC. |
Central Tax Amount |
Displays the central tax amount based on HSN/SAC and UQC. |
State/UT Tax Amount |
Displays the state tax amount based on HSN/SAC and UQC. |
Cess Amount |
Displays the cess amount based on HSN/SAC and UQC. |
docs |
Displays the details of the Document Summary report |
Nature of Document |
Displays the transaction count of voucher type used for each nature of documents recorded during the return period. |
Sr. No. From |
Displays the first voucher number of the voucher type recorded for each nature of document during the return period. |
Sr. No. To |
Displays the last voucher number of the voucher type recorded for each nature of document during the return period. |
Total Number |
Displays the number of vouchers as per each nature of document recorded during the return period. |
Cancelled |
Displays the number of vouchers cancelled during the return period. |