The Cheque Printing option in the Banking menu allows the user to print all the pending, already printed or the required cheques continuously from a single screen. It also allows to update the cheque details of a transaction, i.e., the instrument no, instrument date, cheque favouring, etc. The bank ledger needs to be enabled for cheque printing from ledger creation or alteration mode.
Click the links given below for details.
Printing Cheques / Cheque Printing Reports
To access Cheque Printing screen
1. Go to Gateway of Tally > Banking > Cheque Printing.
The Select Bank screen displaying the List of Bank appears as shown:
2. Select All or the required Bank account from the List of Bank.
3. Press Enter.
The Cheque Printing screen of the selected Bank is displayed as shown:
4. By default, this screen displays list of pending cheques of the current date’s month.
5. Click F6: Show All to display all the cheques.
The cheque printing screen will prompt with a message Bank not configured for Cheque Printing when the bank ledger not configured for cheque printing is selected, as shown:
The bank needs to be enabled for cheque printing from ledger alteration screen.
In the Cheque Printing screen of the ledgers configured for it,
Select the required row from the Cheque Printing list to open the voucher in alteration mode.
F2: Period: Allows to change the period.
F4: Bank: Allows to select All / Other required Bank from the list.
F7: Edit Ch Details: Allows to edit/update the Favouring Name, Instrument No and Instrument Date columns, as shown:
Accept the screen to save the settings.
F12: Range: Allows to filter the Cheque printing screen. The user can filter the transactions based on the Amount, Bank Date, Date, Favouring Name, Instrument Date, Instrument No., Ledgers, Narration, Remarks and Transaction Type as shown:
The user may print all or selected cheques from the Cheque Printing list.
To Print All Cheque from the list,
1. Go to Gateway of Tally > Banking > Cheque Printing.
2. Select the required Bank account from List of Bank to view the Cheque Printing screen.
3. Click P: Print.
4. Set the option Print Cheque to Yes as shown:
The Print Report screen appears.
Note: The option Print Cheque appears only if a particular bank is selected for printing cheques. On selecting All Items for displaying pending cheques of different banks in cheque printing screen, this option will not appear.
5. Press Enter.
The Cheque Printing proceeds and displays confirmation for each cheque with Cheque Details, as shown:
6. Press Enter to confirm printing of cheques one by one.
Additionally the facility to change the orientation and adjust the distance of top edge and left edge with flexibility to avoid printing the date on cheque is provided.
To select the printer
1. Click S: Select Printer.
2. Select the Printer from the List of Printers.
1. Click N: Orientation to view the Cheque Printing Orientation screen.
2. Select the Cheque Printing Orientation, as required.
3. If the orientation selected is Vertical, then select Front/ Rear in the field Print From (for Vertical Only).
The Cheque Printing Orientation screen appears as shown below:
To modify the pre-configured cheque dimensions,
1. Click F12: Configure.
2. Enter the dimensions as required.
3. Enable the option Print Amount in Foreign currency, if required.
4. Set the option Print Date to No, if the date is not to be printed in the cheque.
The Cheque Printing Configuration screen appears as shown below:
5. Press Enter to save.
The adjustments done for overall adjustment using F12: Configuration of cheque printing screen does not affect the settings of cheque dimensions pre-configured for the selected cheque format.
The printed cheque displays as shown:
To print selected cheques from the list
1. Go to Gateway of Tally > Banking > Cheque Printing.
2. Select All or required Bank account from List of Bank to view the Cheque Printing screen.
3. Press spacebar to select the required row(s).
4. Click P: Print to view the Cheque Printing screen.
5. Press Enter to print.
Only the selected cheques will be printed.