Multi - Account Printing

This option enables the printing of the primary Books of Accounts, like the Cash and Bank Books, Account Ledgers, Sales and Purchase Registers etc., without having to select the accounts one at a time and printing them.

Go to Gateway of Tally > Multi Account Printing.

Choose between the options – Account Books, Inventory Books, Day Book, Multi Voucher Printing, Multi-Form 27D Printing, Multi-Form 16A Printing and Multi Payslip Printing.

You can select the date and other selections before printing the reports. Drill-down to Accounts Books, Outstanding Statements and Inventory Books and select the appropriate reports to print.

Change the common printing options by selecting the appropriate buttons on the right side of the screen. Tally.ERP 9 allows you to change and alter the following settings in the print configuration screen

Printing All Accounts

Go to Gateway of Tally > Multi-Account Printing > Outstanding Statements > Ledger > All Accounts

 

When Printing the Ledger Outstanding screen, if Show Contact Details is set to Yes, and Start Fresh Page for each Account is set to No, the contact person's name, telephone number and/or mobile number are displayed below each Ledger Account on the same page.

 

If Show Contact Details is set to Yes, and Start Fresh Page for each Account is also set to Yes, each Ledger Account is displayed in a fresh page, with the address appearing below the Ledger Name.

 

Note: For the Contact Person, Tel. No. and the address to be displayed, they should be entered in the Ledger Masters.

If Show Group Name option is set to Yes, Group name of the ledger is appearing below the Ledger Name.

Exclude Group

Tally.ERP 9 provides flexibility to exclude a particular group or groups during Multi-Account Printing of Ledger Accounts. This option facilitates printing of ledgers pertaining to the selected group(s) only, thereby reducing time and cost.

Go to Gateway of Tally > Multi Voucher Printing > Account Books > Ledger > All Accounts

Printing Index Page

Tally.ERP 9 provides flexibility to print Index Page to summaries page wise printing of Ledger Accounts/ Items. This feature serves a Table of Contents (TOC) and helps identifying the required Ledger Accounts/Items without going through the entire prints, thereby reducing time and cost.

Go to Gateway of Tally > Multi Voucher Printing > Account Books > Ledger > All Accounts

Note: Print Index Page option is available while Printing All Ledger Accounts/All Items and Group of Accounts/Group of Items from Multi Account Printing.

Printing Day Book

Go to Gateway of Tally > Multi-Account Printing > Day Book

 

When Printing the Day Book, if the option Show Voucher Number also is set to Yes, you can enable or disable printing of Voucher Numbers in printing. By default this option is set to Yes.

Note: The option Show Voucher Numbers also is available in Printing Configuration of all Ledger Vouchers Report and Daybook, now the user can disable the voucher numbers while printing Ledger Accounts or daybook.

Sorting Method

It helps the user to sort the report, when Printing Ledger Accounts and Group of Accounts from Multi Account Printing. You can print the report in ‘Alphabetical’ order based on the sorting methods selected.

Sorting Method  containing two methods:

  1. The Default option will print Ledgers in Alphabetical order.

  2. The Group option will print Ledgers in Alphabetical order under respective Groups

Go to Gateway of Tally > Multi Account Printing > Account Books > Ledger > All Accounts

Allow Selection for Groups/Ledgers

This option allows the user to select and print the required Groups/Ledgers in continuous sequence when printing Ledger Accounts from Multi Account Printing.

Go to Gateway of Tally > Multi Account Printing > Account Books > Ledger > All Accounts

Note: In case any group is selected under Include these Groups, this section will list only the sub-group(s) of the Included Group(s)
Example
: If Current Assets and Current Liabilities are selected under Include these Groups section, the Exclude these Groups section will list the Groups/Sub-groups of Current Assets and Current Liabilities only, i.e., Bank Accounts, Cash-in-Hand, Deposit (Assets), Provisions, Sundry Creditors, Sundry Debtors, etc.,
 

If no group is selected under Include these Groups, this section will list all the Groups.

Note: In case any group is selected under Include these Groups, this section will list all the ledgers other than the ledgers of the Included Groups, so that the user may select the required ledgers of other groups which have not been selected under Include these Groups.

In case any group is selected under Exclude these Groups, this section will list all the ledgers of the Excluded Groups, so that the user may select the required ledgers from the same.

Note: This section will list all the Ledgers belonging to the Included and Excluded Group(s), so that user can exclude the ledgers which are not required to be printed.

Set Alphabetical Print Range

This option allows the user to print the ledgers based on the alphabetical order, namely 0 to 9 and A to Z. The user may mention the required range to print the ledgers at one instance. Example: From A To G, From 1 To G

Go to Gateway of Tally > Multi Account Printing > Account Books > Ledger > All Accounts

Note: This option is also available for Cash/Bank Book groups, Group of Accounts, Inventory Books - All Items and Group of Items.

This option will skip in case you have set Yes to Allow Selection of Groups/Ledgers while printing All Ledgers.

Printing Multi -From 27D

Form 27D is a certificate of proof that collector has collected the and paid the same to the government. This proof is essential to the collectee to claim the credit of tax in his Income Tax returns.

Multi-Form 27D Printing option allows to print Form 27D of all the Collectees at once,  instead of selecting each individual collectee and then print Form 27D of the selected collectee.

To print Multi Form 27D

Go to Gateway of Tally > Multi Account Printing > Multi-Form 27D Printing

In Printing TCS Form 27D screen, press Backspace key to navigate to the fields.

The First Form 27D printed from Multi Form 27D Printing appears as shown

Printing Multi- Form 16A

Form 16A is a certificate of proof that deductor has deducted the tax and paid the same to the government. This proof is essential to the deductee to claim the credit of tax in his Income Tax returns.

Multi-Form 16A Printing option allows to print Form 16A of all the deductees at once,  instead of selecting each individual deductee and then print Form 16A of the selected deductee.

To print Multi Form 16A

Go to Gateway of Tally > Multi Account Printing > Multi-Form 16A Printing

In PrintingTDS Form 16A screen, press Backspace key to navigate to the fields.

Note: Cursor will move to Print Total field only when the option Print as Previous Format is set to yes.

The First Form 16A printed from Multi Form 16A Printing appears as shown

Printing Multi Payslips

Pay Slip is a statement or a document issued to an Employee which provides the details of each earnings and deductions pay components.

Multi Payslip Printing option in Tally.ERP 9 provides the facility to print the Pay Slips for all the Employees on click of a button.

To print Pay Slips,

Go to Gateway of Tally > Multi Account Printing (under Reports) > Multi Payslip Printing

In the Printing Pay Slips screen,

For instructions to set the remaining parameters, refer to Single Pay Slip printing.

The printed Pay Slip for 1st Employee in the list appears as shown: