Stale Cheques/Instruments

The Stale Cheques/Instruments report provides the details of Bank-wise Total Amount and Count of Stale Cheques/Instruments. To filter the transactions in this report, by default 3 months has been set as Validity Period for Cheques/Instruments. The Stale Cheques/Instruments report displays the instruments for which the  Validity Period has been exceeded, by comparing Bank Date with Instrument Date of the transactions.

Note: As per RBI guidelines, w.e.f. April 1, 2012, the validity period for Cheques, Demand Drafts, Pay Orders and Banker's Cheques will be 3 months from the date of issue of the instrument.

To view the Stale Cheques/Instruments report,

Go to Gateway of Tally > Audit & Compliance > Audit & Analysis > Other Analysis > Stale Cheques/Instruments

Note: This report can also be used to list the transactions which are not cleared with in the  specified Validity Period.

Defining Validity Period

In Stale Cheques/Instruments report a facility has been provided to change the Validity Period. To change the validity period click on F6: Validity Period or press F6

The Validity Period screen is displayed as shown

You can define Validity Period as Months or Days. When the period selected is Months, validity is restricted to 12 and 365 for Days.

Note: The changed/altered Validity Period for Stale Cheques will be retained till you navigate to Audit & Analysis Dash Board (Main screen). After navigation out of Audit & Analysis Dash Board the Validity Period will again get set to the Default Period - 3 months.

Auditor can drill down from the above report to view Stale Cheques/Instruments Transactions.

To view the ledger wise Stale Cheques/Instruments report,

 

The above report displays the details of the Stale Cheque/Instrument transactions along with Voucher Type, Voucher Number, Transaction Value, Instrument Date, Bank Date, Age by Days, Audit Status and Audit Note.

Button options in Stale Cheques/Instruments report

F1: Condensed

Click on F1: Condensed or press Alt+F1 keys to view the condensed Stale Cheques/Instruments report.

F2: Period

Click on F2: Period or press F2 key to change the selected period.

F5: Reconcile

Click on F5: Reconcile or press F5 key to reconcile the cheques/Instruments by specify the Bank Date if the vouchers are not reconciled.

F8: Show Ledger

Click on F8: Show Ledger or press F8 to display the default Ledger Vouchers report for the selected Bank along with the details of the Opening Balance, Current Total and Closing Balance.

F9: Audit

Click on F9: Audit or press Alt+F9 to audit the selected Voucher(s)

Note: The F9: Audit button will be highlighted when one or more Vouchers is/are selected for auditing using the spacebar key.

Ctrl+F10: Remove Audit

Click on Ctrl+F10: Remove Audit or press Ctrl+F10 to change the Audit Status for the selected Vouchers as Unaudited (blank).

S: Set Manual Sampling

Click on S: Set Manual Sampling or press Alt+S to mark the selected Vouchers (using spacebar) as sampled. The manual sampling method will get applied to all such Vouchers and they will appear under the sampled column on the dashboard.

D: Delete Manual Sampling

Click on D: Delete Manual Sampling or press Alt+D to delete the Manual sampling method already applied for the selected Vouchers (using the spacebar).

W: Working Note

Click on W: Working Note or press Alt+W keys to specify the working note details at Company or Group or Ledger level. The details provided in working note will be captured in Audit Working Paper along  with the details of User Name, Working Note Date & Time, Status, Note etc.

Ctrl+W: Audit Wkg Paper

To view the Audit Working Paper during Auditing, click on Ctrl+W: Audit Wkg Paper or press Ctrl+W keys. The details displayed in Audit Working Paper will be relevant to report from where it is triggered.

F9: Inv Reports

Click on F9: Inv Reports or press F9 key to navigate to the default Inventory Reports like Godown Summary, Movement Analysis, Stock Summary etc

F10: Acc Reports

Click on F10: Acc Reports or press F10 key to navigate to the default Accounting Reports like Balance Sheet, Cash Flow, Trial Balance etc.

F10: Audit Reports

Click on F10: Audit Reports or press Alt+F10 keys to navigate to the other Audit Reports within Statutory Audit and 44AB Audit (Tax Audit).

F12: Configure

Click on F12: Configure or press F12 to change the default view for the above report.

F12: Range

Click on F12: Range or press Alt+F12 to use the Range Filter option to search the specific Vouchers from the list of Vouchers under each Voucher Type

Ctrl+F12: Value

Click on Ctrl+F12 or press Ctrl+F12 to filter the Vouchers and calculate the balances as per the specified conditions