Memorandum Vouchers is a non-accounting voucher and the entries made using the memo voucher will not affect your accounts. In other words, Tally does not post these entries to ledgers but stores them in a separate Memorandum Register.
You can use the Memorandum Vouchers for:
● Payments towards suspense accounts - consider a company gives its employee cash for Conveyance expenses, the exact nature and cost of which are unknown. For such transactions, you can enter a voucher for the petty cash advance. A voucher to record the actual expenditure details when they are known, and another voucher to record the return of surplus cash. However, a simpler way of doing it is to enter a Memo voucher when the cash is advanced, and then turn it into a Payment voucher for the actual amount spent, when the actual details are known.
● Vouchers not verified at the time of entry - if you do not understand the details of a voucher you are entering, you can enter it as a Memo voucher and amend it later when the details are available.
● Items given on approval - Generally completed sales are entered into books. In case items are given on approval, use a Memo voucher to track and convert it into a proper Sales voucher. You can delete the memo voucher if the sale is not made.
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Consider the example where the Company pays its employee Rs.5000 as petty cash advance towards Conveyance Expenses. For this, you need to debit the Conveyance Expenses A/c and credit the Cash A/c. You can record this transaction in memorandum voucher.
1. Enable the option Use reversing journals and optional vouchers in F11: Features ( F1: Accounting Features ).
2. Go to Gateway of Tally > Accounting Vouchers/Inventory Vouchers > Ctrl+F10: Memos .
● Go to Gateway of Tally > Display > Exception Reports > Memorandum Vouchers .
You can also view memorandum vouchers from the Day Book. You can alter and convert a Memo voucher into a regular voucher when you decide to consider the entry into your books.
Note: Use Scenarios to see the effect of Memorandum entries on reports and statements.