The employee recruitment process is a complete solution for recruiting employees in an organisation or recruiting employees for another organisation. The recruitment process contains various folders relevant to the employment process.
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Common Function Keys used in Recruitment
By default, the recruitment process has the following folders that allow the user to track the candidate during various phases of recruitment:
|
Field |
Description |
|
Applied |
Contains the profile of all the candidates who have applied for a published job. |
|
Considered |
Contains candidate’s profile who match the job profile and considered for the selected job. |
|
Test Scheduled |
Contains the list of candidate who are scheduled to take a test. |
|
Test Completed |
Contains the list of candidate who have completed the test. |
|
Rejected |
Contains the list of candidate who were marked Reject for the selected job. |
Based on the requirement, the user can create additional folders and move the candidates to the respective folders as they clear the phases of recruitment.
The function keys used in recruitment in Tally are explained in detail in this topic.
By default, the List of Candidates of any selected folder of a published job is displayed only in condensed mode. The user may view the candidate list in detail, such as their Key Skills, Highest Qualification, Current & Expected Salary, Contact details, etc.
1. Go to the List of Candidates of any selected folder of any published job.
2. Click F1 : Detailed . The detailed List of Candidates screen appears as shown below:
Note: This button toggles between Condensed / Detailed .
In addition to the applications received from the candidates for the required job, the business may receive applications from job seeking candidates who had walked in or a friend/business associate would have referred a friend or a known person.
1. Click N : Add Single . The Add Candidate from Other Media screen appears as shown:
2. Enter the required candidates details as shown:
3. Press Ctrl+A to accept the candidate details. The new candidate gets added to the appropriate folder.
Note:
♦ The New Candidates added from Applied folder is added to Applied folder.
♦ The New Candidates added from Considered , Test Scheduled and Test Completed folders is added to Considered folder.
♦ The New Candidates added from Rejected folder is added to Rejected folder.
♦ The New Candidates added from User defined folders will be added to the respective folders .
In addition to the applications received from the candidates for the required job, the business may receive applications from job seeking candidates who had walked in or a friend/business associate would have referred a friend or a known person.
1. Click X: Add Multiple . The Add New Candidates screen will appear as shown:
2. Press Ctrl+A to accept the candidates' details.
1. Select the required candidate.
2. Click M : Move Candidate . The Move Candidate screen appears:
Note: The folder options listed in the Parent Folder will vary depending on the folder from where the Move to is executed.
3. Select the required folder from the Parent Folder list in the Move to folder field.
4. Enter comments, if any, in the Comments field.
The completed Move Response screen appears as shown:
5. Press Enter to save.
The selected candidate gets moved to the appropriate folder.
1. Select the required candidate.
2. Click Ctrl+R: Reject . The selected candidate gets moved instantly to the Rejected folder.
1. Select the required candidate from the relevant folder list.
2. Click T : Assign New Test . The Assign Test screen appears as shown:
3. Click Select Topic to choose your own topics. You can also select the Difficulty Level .
You can also select the required test paper from the Test paper list displayed.
The completed screen appears as shown:
4. Press Ctrl+A to accept the test paper and topics for the respective candidate.
Note: the unique Test ID assigned as it has to be provided before taking the test.
On successfully creating the test paper, a unique test ID is assigned for each test created and the message appears as shown:
Note: The candidates profile is moved to the Test Scheduled folder with Last Test Status set to Assigned.
This button allows the employer to add comments to the required candidates at any state of recruitment.
1. Go to the List of Candidates of a selected folder.
2. Select the required candidate.
3. Click C : Add Comments . The Add Comments screen appears as shown:
4. Enter the required comments in the Comments field.
The completed Add Comments screen appears as shown:
5. Press Ctrl+A to accept the comment.
This button allows the employer to view all the activities of a selected candidate right from the application process to test completion.
1. Go to the List of Candidates of a selected folder.
2. Select the required candidate.
3. Click V : View All Activities . The List of Activities screen appears displaying all the activities along with date and time in an order as shown:
4. Click F1 : Detailed to view in details. The detailed report displays the comments entered at each level/activity, if any.