Form 402 - Physical (Gujarat)

To print Form 402 view a sales invoice in alteration mode.

To view the sales invoice,

1.    Go to Gateway of Tally > Display > Day Book.

2.    Select a sales invoice.

3.    Press Enter to view it in alteration mode.

4.    Click P: Print.

5.    Set the option Print as VAT 402 to Yes.

6.    Enter the Number of Copies to be printed.

7.    Select the required Type of Copy to be printed or set it to All.

8.    Enter the Name, Status/Designation and Place of authorised person.

9.    Enter the Date for printing Form 402. The Voucher Printing screen appears as shown below:

10.  Press Enter to print.

The Form 402 appears as shown below:

 

Field Name

Description

Check Post

Displays the Check Post Name selected in the Statutory Details screen of sales invoice.

(1) Place from which goods are dispatched and District

Displays the details entered in Place From (Source) field in Statutory Details screen of sales invoice.

District

Displays the details entered in District  (Source) field in Statutory Details screen of sales invoice.

(2) Place to which goods are dispatched

Displays the details entered in Place To (Destination) field in Statutory Details screen of sales invoice.

District

Displays the details entered in District (Destination) field in Statutory Details screen of sales invoice.

(3) Details of goods invoice No. & date

Displays the voucher number and date of sales invoice.

(4) Consignor's details

Name

Displays the Mailing Name entered in Company Creation screen.

Address

Displays the Address entered in Company Creation screen.

Telephone & Fax No.

Displays the:

  • Telephone No. and entered in Company Creation screen.

  • Fax No. entered in Company VAT Details screen.

State

Displays the State selected in Company Creation screen.

Registration Certificate No & Date

Displays the TIN and VAT Regn. Date entered in Company VAT Details screen.

CST Registration No. & Date

Displays the Inter-state Sales Tax Number and CST Regn. Date entered in Company VAT Details screen.

(5) Nature of Transaction

Displays a tick in the relevant box based on the Category of Transaction selected in Statutory Details screen of sales invoice. The selection of category depends on the nature of transaction.

(6) Consignee's details

 

Name

Displays the Name of the party ledger selected in the sales invoice.

Address

Displays the Address of the party ledger selected in the sales invoice.

Telephone & Fax No.

Displays the Phone No. and Fax No. entered in Statutory Details screen of sales invoice.

Registration Certificate No. & date

Displays the TIN/Sales Tax No. and VAT Reg. Date. entered in Party Details screen of sales invoice.

CST Registration No. & date

Displays the CST Number and CST Reg. Date. entered in Party Details screen of sales invoice. 

Consigned Value Rs.

Displays the invoice amount.

Sr. No.

Displays the serial number of stock items invoiced.

Description of Goods

Displays the Commodity Name predefined for the stock item selected in the invoice.

Commodity Code

Displays the Commodity Code predefined for the stock item selected in the invoice.

Unit Quantity

Displays the quantity entered with unit of measure, for each stock item in the invoice.

Assessable Value

Displays the item value on which tax needs to be calculated in the invoice.

Rate of Tax

Displays the rate of tax at which each stock item is invoiced.

Tax Amount (Incl. Addl. Tax)

Displays the output VAT, including additional tax for each stock item.

Total

Displays the total of assessable value and tax amount for each stock item.

(7) Transporter's Details

(a) Name

Displays the Transporter's Name entered in the Statutory Details screen of sales invoice.

(b) Address

Displays the details provided in Room/Block/Flat No., Building Name, Road/Street/Lane, Area/Locality/Ward, Town/City, District, State and Pincode entered in the Statutory Details screen of sales invoice.

(c) Owner

Displays the Owner/Partner's Name entered in the Statutory Details screen of sales invoice.

(8) Vehicle No

Displays the details entered in Vehicle Number 1, Vehicle Number 2, LR-RR No. and Date fields in the Statutory Details screen of sales invoice.

(9) Driver's Details

(a) Name

Displays the Driver's Name entered in the Statutory Details screen of sales invoice.

(b) Address

Displays the Driver's Address entered in the Statutory Details screen of sales invoice.

(c) Driving License No.

Displays the Driver's License No. entered in the Statutory Details screen of sales invoice.

(d) License issuing State

Displays the License Issuing State selected in the Statutory Details screen of sales invoice.

(e) Driver's Signature

This field needs to be filled manually.

(10) Name and address of person in charge of goods

Displays the:

  • Name of authorised person entered in Voucher Printing screen of Form 402.

  • Address entered in Company Creation screen.

Place

Displays the Place entered in Voucher Printing screen of Form 402.

Date

Displays the Date entered in Voucher Printing screen of Form 402.

Authorised Signatory

Displays the name of the company.

For Commercial Tax Department/Check Post

This section will be left blank.