Memorandum Vouchers is a non-accounting voucher and the entries made using the memo voucher will not affect your accounts. In other words, Tally does not post these entries to ledgers but stores them in a separate Memorandum Register.
● Making suspense payments
Consider a company gives its employee cash for Conveyance expenses, the exact nature and cost of which are unknown.
For the above transaction, you can enter a voucher for the petty cash advance. A voucher to record the actual expenditure details when they are known, and another voucher to record the return of surplus cash.
However, a simpler way of doing it is to enter a Memo voucher when the cash is advanced, and then turn it into a Payment voucher for the actual amount spent, when the actual details are known.
● Vouchers not verified at the time of entry
If you do not understand the details of a voucher you are entering, you can enter it as a Memo voucher and amend it later when the details are available.
● Items given on approval
Generally completed sales are entered into books. In case items are given on approval, use a Memo voucher to track and convert it into a proper Sales voucher. You can delete the memo voucher if the sale is not made.
Consider the following Example.
The Company pays its employee Rs.5000 as petty cash advance towards Conveyance Expenses.
The following entry has to be passed.
1. Debit - Conveyance Expenses A/c.
2. Credit – Cash A/c.
1. Enable the option Use reversing journals and optional vouchers in F11: Features (F1: Accounting Features).
2. Go to Gateway of Tally > Accounting Vouchers/Inventory Vouchers > Ctrl+F10: Memos.
To view all the memorandum vouchers
1. Go to Gateway of Tally > Display > Exception Reports > Memorandum Vouchers.
Note: You can also view memorandum vouchers from the Day Book.
You can alter and convert a Memo voucher into a regular voucher when you decide to consider the entry into your books.
Note: Use Scenarios to see the effect of Memo entries on reports and statements.