The Pending Purchase Orders report will display the details of all the Purchase Orders raised with a party, which are not in closed state.
To view the Pending Purchase Orders report
1. Go to Gateway of Tally > Audit & Compliance> Audit & Analysis > Pending Documents > Purchase Orders.
2. Select the required party by moving the cursor and press Enter.
The Pending Purchase Orders screen displays list date-wise Pending Purchase Orders for the selected Party.
● Ledger: Displays the Name of the Party for which the Purchase Name of the Party is displayed against this.
● Date: Displays the date of the creation of Purchase Order.
● Order Number: Displays the Order Number of each Purchase Order.
● Ordered Quantity: Displays the ordered Quantity of each Stock Item as mentioned in each Purchase Order.
● Balance Quantity: Displays the balance Quantity of each Stock Item.
● Rate: Displays the rate for each Stock Item.
● Due On: Displays the due date as mentioned in the Purchase Order for the delivery of the Stock items. The Due Date can be different for each Stock Item.
● Value: Displays the cumulative value (total Amount) of the Pending Stock Items for each Purchase Order.
● Audit Status: Displays the Audit Status selected by the Auditor.
● Audit Note: Displays the Audit Note entered by the Auditor.
Note: The Ordered Quantity, Balance Quantity, Rate, Due on, Audit Status and Audit Note details will be available for display only in the detailed mode.
Click F1: Detailed button or press Alt+F1 to view the detailed Pending Purchase Orders report including the Stock Items details such as Ordered Quantity, Balance Quantity, Rate and Due on date.
Click F2: Period or press F2 to change the period to view the pending Purchase Orders during the selected period.
Click F5: Ledger or press on F5 to change the selected party to view the Pending Purchase Orders for the selected Party.
Click F8: Show Ledger or press F8 to display the ledger vouchers report for the selected Ledger.
Click F9: Audit or press Alt+F9 to Audit the selected Vouchers. For more details on Auditing refer Auditing of Vouchers.
Note: The F9: Audit button will be highlighted when one or more Vouchers are selected for Auditing using the spacebar key.
Click Ctrl+F10: Remove Audit or press Ctrl+F10 to change the Audit Status for the selected Vouchers as Unaudited (blank).
Click W: Working Note or press Alt+W to specify the working note details at Company or Group or Ledger or Voucher level. The details provided in working note will be captured in Audit Working Paper along with the details of User Name, Working Note Date & Time, Status, Note and so on.
To view the Audit Working Paper during Auditing, click Ctrl+W: Audit Wkg Paper or press Ctrl+W . The details displayed in Audit Working Paper will be relevant to report from where it is triggered.
Click F9: Inv Reports or press F9 to navigate to the default Inventory Reports like Godown Summary, Movement Analysis, Stock Summary and so on.
Click F10: Acc Reports or press F10 to navigate to the default Accounting Reports like Balance Sheet, Cash Flow, Trial Balance and so on.
Click F10: Audit Reports or press Alt+F10 to navigate to the other Audit Reports within Statutory Audit.
Click F12: Configure or press F12 to change the default display for the Pending Purchase Orders report.
● Show Cleared Purchase Orders: Set this option to Yes to view the Cleared Purchase Orders for the selected Party.
● Show Goods received but Orders not sent: Set this option to Yes to view the display the Orders for which Receipt Note is entered but Bills are not received.
● Show Batch Details: Set this option to Yes to display the Batch details for Items.
● Show Location Details: Set this option to Yes to display the Location/Godown details for Items.
● Show Forex Transactions: Set this option to Yes to display only the orders involving the multi-currency.
● Show using Alternate Units: Set this option to Yes to display the order details in Alternate unit of measurement defined for the Stock Item.
● Show Tail Units of Compound Units: Set this option to Yes to display the order details in Tale unit of compound units defined for the Stock Item.
● Appearance of Stock Items: Select the appropriate Display Name Style from the list for stock Items.