Included Transactions

The Statistics of Vouchers section in VAT Form-3 report displays transactions for a specific period, categorised as included, excluded and uncertain. The Included Transactions Details screen displays all the transactions that are included for generating the returns.

Transaction Types in Included Transactions Details screen

Purchases: Displays the count of all purchase transactions recorded in purchase, journal and payment vouchers.

All purchases which have the following Nature of transactions defined at the master or transaction level appear in the Voucher Register:

● Imports

● Imports Taxable

● Imports - Zero Rated

● Purchase Exempt

● Purchase Taxable

● Purchase - Zero Rated

To display the list of purchase transactions

1. Select Purchases.

2. Press Enter. The Voucher Register screen appears with all the purchases transactions included in the count of Included Transactions.

Note: To exclude a voucher from being considered in the count of Included Transactions, select the voucher, and click X: Exclude Vouchers.

Sales: Displays the count of all sales transactions recorded in sales, journal and receipt vouchers.

All sales which have the following Nature of transactions defined at the master or transaction level appear in the Voucher Register:

● Exports

● Sales Exempt

● Sales Taxable

● Sales Zero Rated

To display the list of sales transactions

1. Select Sales.

2. Press Enter. The Voucher Register screen appears with all the sales transactions included in the count of Included Transactions.

To exclude a voucher from being considered in the count of Included Transactions

● Select the voucher, and click X: Exclude Vouchers.

VAT Adjustment: Displays the count of all journal vouchers recorded for VAT adjustments.

All journal vouchers recorded with the following Nature of Adjustments appear in the Voucher Register:

● Increasing Input Tax

● Refund of Input Tax

● Reversal of Input Tax

Also, for a journal voucher to be included in the count for Included Transactions, the tax rate and the assessable value have to be specified in the sub screen that appears after selecting the VAT ledger.

To display the list of journal vouchers

1. Select VAT Adjustment.

2. Press Enter. The Voucher Register screen appears with all the VAT adjustment journal vouchers included in the count of Included Transactions.

To exclude a voucher from being considered in the count of Included Transactions

● Select the voucher, and click X: Exclude Vouchers.

Sales Returns: Displays the count of all sales returns recorded in journal and credit note.

To display the list of sales returns transactions

1. Select Sales Returns in the Included Transactions Details screen.

2. Press Enter. The Voucher Register screen appears with all the sales returns vouchers included in the count of Included Transactions.

To exclude a voucher from being considered in the count of Included Transactions

● Select the voucher, and click X: Exclude Vouchers.

Purchase Returns: Displays the count of all purchase returns recorded in journal voucher and debit note.

To display the list of purchase returns transactions

1. Select Purchase Returns in the Included Transactions Details screen.

2. Press Enter. The Voucher Register screen appears with all the purchase returns vouchers included in the count of Included Transactions.

To exclude a voucher from being considered in the count of Included Transactions

● Select the voucher, and click X: Exclude Vouchers.

Annexure Ready

This row displays the count of all sales and purchase transactions which are error-free and are a part of annexures.

Annexure Errors

5. Select each transaction displayed under Vouchers with errors and press Enter.

6. Correct the errors according to the Validation Rules displayed for each Error Type.

Included Transactions (Kenya)

Transaction Types in Included Transactions Details screen

Annexure Ready

Annexure Errors

Non Annexure Vouchers