Summary of Exceptions (Kerala)

To resolve this exception

1.     Select the exception Unable to determine country/state.

2.     Press Enter. All the ledgers for which state is not selected are displayed with corresponding count of transactions in which they are used.  

3.     Select the state using any of the following methods:

●      Set location

●      Edit

●      Set as common party (when purchase and sales of different items are recorded using the same party ledger).

To solve this exception

1.     Select the exception Unable to determine party's dealer type.

2.     Press Enter.

Note: All the ledgers for which dealer type is not selected are displayed with the corresponding count of transactions in which they are used.

3.     Select the dealer type using any of the following methods:

o      Set dealer type

o      Edit

o      Set as common party, if purchases and sales are recorded using the same party ledger.

To solve this exception

1.     Select the exception Unable to determine duty type of ledger.

2.     Press Enter.

Note: All the ledgers (grouped under Duties & Taxes) in which the Type of Duty/Tax is set to Others are displayed with corresponding count of transactions in which they are used. These ledgers are displayed here when tax amount is manually entered in the transaction.

3.     Click S: Set Duty Type button.

4.     Select the Type of Duty/Tax from the list.

5.     Save the screen.

This report can be configured to display all items along with the uncertain items by clicking F8: Show All (Show Uncertain). When the report is configured to show all items, the uncertain stock item appears in blue for ease of identification.

To solve this exception

1.     Select the exception Unable to determine the tax details of the Stock Group/Stock Item(s).

2.     Press Enter.

Note: Stock group-wise details can be changed to item-wise listing by clicking F5: Item-wise (Grouped) toggle button.

3.     Click S: Set Rate.

4.     Enter the Applicable From date.

5.     Select the Tax Type.

6.     Enter the Tax Rate.

7.     Press Ctrl+A to accept.

This report can be configured to display all ledgers grouped under Purchase Accounts and Sales Accounts along with the ledgers categorised under it by clicking F8: Show All (Show Uncertain) toggle button. When the report is configured to show all ledgers, the uncertain ledger appears in blue for ease of identification.

To solve this exception

1.     Select the exception Unable to determine the tax details of Group/Ledger(s).

2.     Press Enter.

Note: Group-wise details can be changed to ledger-wise listing by clicking F5: Led-wise (Grouped) toggle button.

3.     Click S: Set Rate.

4.     Enter the Applicable From date.

5.     Select the Tax Type.

6.     Enter the Tax Rate.

7.     Press Ctrl+A to accept.

To solve this exception

1.     Select the exception Conflict in party's country/state in master and transaction.

2.     Press Enter.

Under each transaction, the following rows are displayed:

o      State in Voucher with name of the state selected in Party Details screen of the invoice.

o      State in Ledger Master with name of the state selected in party ledger. To display narration of each transaction, click F12: Configure and enable the option Show Narration also.

3.     Click S: Resolve Conflict. Select the state which is defined either in the transaction or in the ledger master.

4.     Select Ledger or Voucher for the option Consider Party Location from.

5.     Press Ctrl+A to accept.

Consider the example of purchase ledger in which the Nature of transaction is set to Purchase Exempt. While recording the invoice with this purchase ledger, if the Nature of Transaction is changed to Purchase Others, a message is displayed informing about the conflict. If conflict is accepted by pressing Enter, the transaction is categorised under this exception. On pressing 'O', the transaction is accepted as is, without listing it under Uncertain Transactions.

Transactions get categorised under this exception when there is no impact on the tax amount despite selection of a different Nature of Transaction in the invoice.

To solve this exception

1.     Select the exception Transactions accepted with tax information conflicts.

2.     Press Enter.

Note: To display narration of each transaction, click F12: Configure and enable the option Show Narration also.

3.     Click A: Accept as is to accept the invoice with the Nature of Transaction selected in the invoice.

4.     Press Enter to edit the invoice and solve the conflict.

Transactions with the following exceptions are displayed in this screen:

●      Assessable Value Modified: This exception occurs when assessable value is modified in the transaction.

●      Assessable Value/Rate Modified: This exception occurs when assessable value and tax rate are modified in the transaction.

●      No Tax Involved: This exception occurs when VAT ledger is not selected in the transaction.

●      Rate Value Modified: This exception occurs when tax rate is modified in the transaction.

●      Rounded Off: This exception occurs when VAT amount is altered in the invoice by:

o      Rounding off the decimals.

o      Entering the decimals.

●      Wrong Calculation: This exception occurs when incorrect VAT or CST amount is entered in the transaction.

●      Wrong Duty Ledger: This exception occurs when VAT ledger (with Type of Duty/Tax set to VAT) is selected in interstate transactions and CST ledger (with Type of Duty/Tax set to CST) is selected in local purchases and sales.

To solve this exception

1.     Select the exception Mismatch in tax amount.

2.     Press Enter.

3.     Use any of the following options to solve this exception:

o      Click A: Accept as is to accept the transaction without making any corrections. The accepted transactions will be moved to Included Transactions.

o      Click S: Create Adjustment to create a journal voucher to account for difference in tax amount. For this adjustment entry, Nature of Adjustments should not be selected.

o      Click L: Link Adjustment to link it to an existing transaction. On clicking this button, the list of transactions which can be linked will be displayed for selection. Select a transaction that can be linked, and click S: Save.

To solve this exception

1.     Select the exception Unable to determine nature of adjustment.

2.     Press Enter.

3.     Click S: Set Details.

4.     Select the Type of Duty/Tax from the list.

5.     Select the Nature of Adjustment and the applicable Additional Details.

6.     Press Ctrl+A to accept.

To solve this exception

1.     Select the exception Unable to determine purchase tax details.

2.     Press Enter. The list of journal vouchers is displayed.

3.     Select a journal voucher and press Enter.

4.     Select the purchase tax ledger and press Enter.

5.     Enter the Rate and Assessable Value in VAT Details screen.

6.     Press Ctrl+A to accept.