Summary of Exceptions - Form 13 (Assam)

To resolve this exception

1.     Select the exception Unable to determine country/state.

2.     Press Enter. All the ledgers for which state is not selected are displayed with corresponding count of transactions in which they are used.  

3.     Select the state using any of the following methods:

●      Set Location

o      Click S: Set Location.

o      Select the state.

o      Press Ctrl+A to accept the Update Location screen.

●      Edit

o      Press Ctrl+E to display the Voucher Register.

o      Drill-down till the voucher level.

o      Select the state in Party Details screen of the invoice.

●      Set as Common Party (when purchase and sales of different items are recorded using the same party ledger)

o      Press Spacebar.

o      Click C: Common Party.

o      Press Enter to accept the message Do you want to set as 'Common Party'.

To resolve this exception

1.     Select the exception Unable to determine party's dealer type.

2.     Press Enter.

All the ledgers for which dealer type is not selected are displayed with corresponding count of transactions in which they are used.

3.     Select the dealer type using any of the following methods:

●      Set Dealer Type

o      Click S: Set Dealer Type.

o      Select the state.

o      Press Ctrl+A to accept the Update Dealer Type screen.

●      Edit

o      Press Ctrl+E to display the Voucher Register.

o      Drill-down till the voucher level.

o      Select the state in Party Details screen of the invoice.

●      Set as Common Party (when purchase and sales of different items are recorded using the same party ledger)

o      Press Spacebar.

o      Click C: Common Party.

o      Press Enter to accept the message Do you want to set as 'Common Party'.

To resolve this exception

1.     Select the exception Unable to determine duty type of ledger.

2.     Press Enter. All the ledgers (grouped under Duties & Taxes) in which the Type of Duty/Tax is set to Others are displayed with corresponding count of transactions in which they are used. These ledgers appear when tax amount is manually entered in the transaction.

3.     Click S: Set Duty Type.

4.     Select Type of Duty/Tax from the list.

5.     Press Ctrl+A to accept the screen.

To solve this exception

1.     Select the exception Unable to determine the tax details of the Stock Group/Stock Item(s).

2.     Press Enter.

Note: Stock group-wise details can be changed to item-wise listing by clicking F5: Item-wise (Grouped) toggle button.

3.     Click S: Set Rate.

4.     Enter the Applicable From date.

5.     Select the Tax Type.

6.     Enter the Tax Rate.

7.     Press Ctrl+A to accept.

To resolve this exception

1.     Select the exception Unable to determine the tax details of Group/Ledger(s).

2.     Press Enter.

Note: Group-wise details can be changed to ledger-wise listing by clicking F5: Led-wise (Grouped) toggle button.

3.     Click S: Set Rate.

4.     Enter the Applicable From date.

5.     Select the Tax Type.

6.     Enter the Tax Rate.

7.     Press Ctrl + A to accept the screen.

To solve this exception

1.     Select the exception Conflict in party's country/state in master and transaction.

2.     Press Enter.

Under each transaction, the following two rows are displayed:

●      State in Voucher with name of the state selected in Party Details screen of the invoice.

●      State in Ledger Master with name of the state selected in party ledger.

To display narration of each transaction, click F12: Configure and enable the option Show Narration also.

3.     Click S: Resolve Conflict button. You can select the state which is defined either in the transaction or ledger master.

4.     Select Ledger or Voucher for the option Consider Party Location from.

5.     Press Ctrl+A to accept.

Transaction with a different Nature of transaction, which do not impact the tax amount are categorized under this exception.

To solve this exception

1.     Select the exception Transactions accepted with tax information conflicts.

2.     Press Enter.

3.     Click F12: Configure to display narration of each transaction and enable the option Show narrations.

4.     Click A: Accept as is to accept the invoice with the Nature of Transaction selected in the invoice.

5.     Press Enter to solve the conflict.

Transactions may appear with the following exceptions:

●      Assessable Value Modified: This exception occurs when assessable value is modified in the transaction.

●      Assessable Value/Rate Modified: This exception occurs when assessable value and tax rate are modified in the transaction.

●      No Tax Involved: This exception occurs when VAT ledger is not selected in the transaction.

●      Rate Value Modified: This exception occurs when tax rate is modified in the transaction.

●      Rounded Off: This exception occurs when VAT amount is altered in the invoice by:

●      Rounding off the decimals.

●      Entering the decimals.

●      Wrong Calculation: This exception occurs when incorrect VAT or CST amount is entered in the transaction.

●      Wrong Duty Ledger: This exception occurs when VAT ledger (with Type of Duty/Tax set to VAT) is selected in interstate transactions and CST ledger (with Type of Duty/Tax set to CST) is selected in local purchases and sales.

To resolve this exception

1.     Select the exception Mismatch in tax amount.

2.     Press Enter.

3.     Use any of the following options to solve it:

●      Click A: Accept as is to accept the transaction without making any corrections. The accepted transactions will be moved under Included Transactions.

●      Click S: Create Adjustment to create a journal voucher to account for difference in tax amount. For this adjustment entry, Nature of Adjustments should not be selected.

●      Click L: Link Adjustment to link it to an existing transaction. On clicking this button, the list of transactions which can be linked will be displayed for selection. If any of it can be linked, select it and click S: Save.

To resolve this exception

1.     Select the exception Unable to determine nature of adjustment.

2.     Press Enter.

3.     Click S: Set Details.

4.     Select the Type of Duty/Tax from the list.

5.     Select the Nature of Adjustment and the applicable Additional Details.

6.     Press Ctrl + A to accept the Stat Adjustment Details screen.

To resolve this exception

1.     Select the exception Unable to determine purchase tax details.

2.     Press Enter to view the list of journal vouchers recorded:

●      By selecting purchase tax ledger grouped under Duties & Taxes with the option Use for Purchase Tax? set to Yes.

●      Without entering the Rate and Assessable Value in VAT Details screen, displayed on selecting purchase tax ledger.

3.     Select the journal voucher, and press Enter.

4.     Select the purchase tax ledger, and press Enter.

5.     Enter the Rate and Assessable Value in VAT Details screen.

6.     Press Ctrl + A to accept the journal.

Note: To view narration for each transaction, click F12: Configure, and enable the option Show Narration also.