External Confirmation (Third Party Confirmation)

Audit evidences from external sources, generally considered to be more reliable when compared with internally-generated audit evidences, may be obtained through External Confirmation. External Confirmation is when the auditor obtains audit evidence through direct communication from a third party. This communication will be in response to a request made for information on certain items that affect the management’s financial statements; it will be used and evaluated as audit evidence.

The External Confirmation (Third Party Confirmation) report has been incorporated in Tally.ERP 9’s Auditors’ Edition to simplify the entire process of External Confirmations.

External Confirmation (Third Party Confirmation) with Account Reconciliation

Auditor’s End: Marking items for External Confirmation

To view and use the External Confirmation (Third Party Confirmation) report

By default, the Ledgers that will be displayed in this report will be those grouped under Sundry Debtors and Sundry Creditors

The Ledgers which have been selected for external confirmation will appear marked Yes in the column Marked for Confirmation, as shown below:

Client’s End: Marking items for which confirmation request has been sent

The client can view the Ledgers that have been marked for external confirmation by his auditor from:

Marking a single ledger

Marking Multiple Ledgers

Auditor’s End: Evaluating Confirmation received

In the External Confirmation (Third Party Confirmation) report at the Auditor’s end, Request Sent (client) will appear in the Particulars column below the names of the Ledgers for which Confirmation request has been sent:

If only a statement of the balance as per the party’s books has been received by the auditor, the same can be entered as confirmed balance in the report.

The External Confirmation sub-screen is displayed:

If detailed information has been received from the party concerned, click on F5: A/c Reconcile or press F5.

The Account Reconciliation sub-screen is displayed:

Button options in External Confirmation report

F2: Period

Click F2: Period or press F2 key to change the selected period.

F4: Ledger

Click F4: Ledger or press F4 to select a different Ledger and display the Highest and Lowest Amount Transactions report for the selected ledger.

F8: Show Ledgers

Click F8: Show Ledger or press F8 to display the default Ledger Vouchers report for the selected Party along with the details of the Opening Balance, Current Total and Closing Balance.

Ctrl+F10: Restore Confirmation

Where the confirmation received from the party concerned has been recorded in the report, and needs to be undone, press Spacebar to select the Ledger and press Ctrl+F10

W: Working Note

Click W: Working Note or press Alt+W keys to specify the working note details at Company or Group or Ledger or Voucher level. The details provided in working note will be captured in Audit Working Paper along with the details of User Name, Working Note Date & Time, Status, Note etc.

Ctrl+W: Audit Wkg Paper

To view the Audit Working Paper during Auditing, click Ctrl+W: Audit Wkg Paper or press Ctrl+W keys. The details displayed in Audit Working Paper will be relevant to report from where it is triggered.

F9: Inv Reports

Click F9: Inv Reports or press F9 key to navigate to the default Inventory Reports like Godown Summary, Movement Analysis, Stock Summary and so on.

F10: Acc Reports

Click F10: Acc Reports or press F10 key to navigate to the default Accounting Reports like Balance Sheet, Cash Flow, Trial Balance and so on.

F10: Audit Reports

Click F10: Audit Reports or press Alt+F10 keys to navigate to the other Audit Reports within Statutory Audit.

F12: Configure

Click F12: Configure or press F12 to change the default view of the External Confirmation report.