Verification of Chart of Accounts (International Audit)

Verification of Chart of Accounts will help the user check and compare the list of accounts used during the analysis year with the previous year. This report highlights all the exceptions in the chart of accounts and prompts the user to concentrate only on the exceptional items.

To view the Verification of Chart of Accounts report,

Go to Gateway of Tally > Analysis & Verification > Data Analysis > Verification of Chart of Accounts

Note: If the previous year (year before the Analysis year) data is there in a different Company, then it should be loaded before accessing this Verification of Chart of Accounts report for correct analysis.

The Verification of Chart of Accounts report classifies and displays all the exceptional ledgers (All Exceptions) along with the ledger count and verification count with the following status:

Accounts squared-off during the year

Ledgers having transactions with accounts squared-off (nullified/adjusted) will be displayed under this status.

Not Available in Current Year

Ledgers that have been discontinued (not present) in the current year will be listed under this status.

Not Used

Ledgers which do not have any balance and have not been used in recording any transaction during both the years will be displayed under this status.

Not Used in Current Year

Ledgers which have been used for recording transactions only in the previous year, have no Closing Balance (from the previous year), and have no Opening Balance in the current year will be listed under this status.

Only Balance Last Year and Used in Current Year

Ledgers that have only balances in the previous year but have been used for recording transactions during the current year will be displayed under this status.

Only Balances, No Transactions

Ledgers that have only balances, but have not been used for recording transactions during both the years will be displayed under this status.

Regrouped

Ledgers for which the Primary Groups are different for the two years will be displayed under this status. Sub-group level changes can be seen by using F12: Configure.

Revenue Ledgers having Opening Balances

Ledgers created under the P&L Group (e.g. Expenses, Income etc.) and having Opening Balance will be listed under this status.

Used Only in Current Year

Ledgers (with or without Opening Balance) that have been used to record transactions only in the current year will be displayed under this status.

The other status which can be viewed using the F12: Configure are:

All Items

Displays all ledgers irrespective of the status.

No Change

Displays the ledgers which have been used in both the years.

Button Options in the Verification of Chart of Accounts report

F1: Detailed

Click F1: Detailed or press Alt+F1 to view the list of ledgers under each status explained in the earlier section.

F4: Group

Click F4: Group or press F4 to filter for ledgers belonging to a particular group.

Ctrl+F3: Compare Cmp

Click Ctrl+F3: Compare Cmp or press Ctrl+F3 to load the company that contains the data for the year prior to the analysis period.

F5: Led-wise

Click F5: Led-wise or press F5 to view the ledger-wise Verification of Chart of Accounts report as shown:

Ctrl+F9: Master Config

Click Ctrl+F9: Master Config or press Ctrl+F9 to identify the parties as Related Parties, Periodic Ledgers and apply Sampling methods for verifying.

F9: Verify

Click F9: Verify or press F9 to mark any ledger as Verified.

Note: The facility to mark a Ledger as Verified is provided only for those Ledgers which are present in the Analysis Year (List of Accounts).

In Verification Details screen

Note: In the case of Verification of ledgers, there will be only options Verify and Hold in the Verification Status. However, in the case of verification of vouchers, there will be an additional two options: Internal observation and External Clarification

Note: The option Copy Verification Details to Working Paper will be displayed in Verification Details screen only when the  Working Paper is enabled in F11: Accounting Features

Ctrl+F10: Remove Verify

Click Ctrl+F10: Remove Verify or press Ctrl+F10 after selecting the required ledgers from the above report to change the Verification Status to blank.

W: Working Note

Click W: Working Note or press Alt+W to specify the working note details at Company, Group, Ledger, Voucher levels. The details provided in working note will be captured in Working Paper along with the details of User Name, Working Note Date & Time, Status, Note etc.

In Working Note Details screen,

Ctrl+W: Wkg Paper

To view the Working Paper during analysis, click Ctrl+W:Wkg Paper or press Ctrl+W. The details displayed in Working Paper will be relevant to report from where it is triggered.

For more details on Working Paper refer the topic Working Note.

F9: Inv Reports

Click F9: Inv Reports or press F9 key to navigate to the default Inventory Reports like Godown Summary, Movement Analysis, Stock Summary etc.

F10: Acc Reports

Click F10: Acc Reports or press F10 key to navigate to the default Accounting Reports like Balance Sheet, Cash Flow, Trial Balance etc.

F10: Analysis Reports

Click F10: Analysis Reports or press Alt+F10 keys to navigate to the other Analysis Reports.

F12: Configure

Click F12: Configure or press F12 to change the configuration for the displayed report.

Note: The option Include Subgroup Changes also (Regrouped) will be available only while viewing the report for Regrouped status from the Types of Exception.

The facility to view the ledgers belonging to a particular status is also provided by pressing Enter on the required status form the Verification of Chart of Accounts report for All Exceptions.

The report for ledgers Not Used in Current Year is displayed below:

The buttons available in the above report are similar to the buttons available under Verification of Chart of Accounts report for All Exceptions.

The user can bring the cursor on the ledger and click F8: Show Ledger or press F8 view the Ledger Vouchers report.

Note: The Ledger Vouchers report is available only for the Current Year.