Some of the commonly asked questions about usage of keyboard shortcut keys are answered here.
This topic lists the keyboard shortcuts used in Tally.ERP 9 with details of their functions and where they can be used.
|
Keyboard Shortcut |
What it Does |
Where to use it |
|
Common across screens |
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|
F2 |
To change the date. |
In most screens in Tally.ERP 9. |
|
Alt+F2 |
To change the period of a report. |
In most screens in Tally.ERP 9. |
|
F3 |
To select a company from the list of loaded companies. |
In most screens in Tally.ERP 9. |
|
F11 |
To open Company Features menu or screen. |
In most screens in Tally.ERP 9. |
|
F12 |
To open configuration screen. |
In most screens in Tally.ERP 9. |
|
Alt+P |
To print the current screen |
In most screens in Tally.ERP 9. |
|
Alt+E |
To export the details of the current screen in ASCII, Excel, HTML OR XML format |
In most screens in Tally.ERP 9. |
|
Alt+M |
To send the details of a report in an e-mail. |
In most screens in Tally.ERP 9. |
|
Alt+N |
To view the report in automatic columns. |
At all the reports where columns can be added. |
|
Alt+O |
To upload the report to your Website. |
In most screens in Tally.ERP 9. |
|
Ctrl+S |
To open TallyShop. |
In all screen of Tally.ERP 9. |
|
Alt+G |
To change the display language of the UI. |
In most screens in Tally.ERP 9. |
|
Alt+K |
To change the input language of the UI. |
In most screens in Tally.ERP 9. |
|
Ctrl+K |
To login to Control Centre. |
In most screens in Tally.ERP 9. |
|
Ctrl+H |
To open the Support Centre. |
In most screens in Tally.ERP 9. |
|
Alt+H |
To access the context-sensitive help. |
In all screen of Tally.ERP 9. |
|
Ctrl+Q |
To exit a screen without saving. |
In most screens in Tally.ERP 9. |
|
Ctrl+A |
To accept the screen and save the information. |
In most screens in Tally.ERP 9. |
|
Alt+D |
To Delete. |
|
|
Ctrl+Alt+B |
To check the Company Statutory details. |
At all menu screens. |
|
ALT+Enter |
To view the Voucher display |
At Day Book and almost all Voucher Reports |
|
Ctrl+Alt+I |
To import statutory masters |
At all menu screens. |
|
Gateway of Tally |
||
|
F1 |
To select and load a company. |
|
|
Alt+F1 |
To close the current company that is open. |
|
|
Alt+F3 |
To go to the Company Info screen. |
|
|
F4 |
To connect the company to Tally.NET server. |
|
|
Alt+F4 |
To disconnect a company from Tally.NET server. |
|
|
Alt+O |
To synchronise company data. |
|
|
Alt+Y |
To synchronise company data only for the selected client and server rules |
|
|
Ctrl+Alt+T |
To view the Products and Features screen. |
|
|
Ctrl+Alt+L |
To view the License and Services screen. |
|
|
Ctrl+Alt+F |
To view the Configuration Information screen. |
|
|
Ctrl+Alt+R |
Rewrite data for a Company. |
|
|
Ctrl+N |
To open the Calculator pane. |
|
|
Ctrl+Q |
To close Tally.ERP 9 application. |
|
|
Accounting and Payroll Master Creation/Alteration screen |
||
|
Crtl+G |
To go to Group Creation/Alteration screen. |
|
|
Ctrl+L |
To go to Ledger Creation/Alteration screen. |
|
|
Ctrl+C |
To go to Cost Centre Creation/Alteration screen. |
|
|
Ctrl+O |
To go to Employee Group Creation/Alteration screen. |
|
|
Ctrl+E |
To go to Pay Head Creation/Alteration screen. |
|
|
Ctrl+P |
To go to Employee Creation/Alteration screen. |
|
|
Ctrl+T |
To go to Attendance Type Creation/Alteration screen. |
|
|
Ctrl+U |
To go to Unit of Measure Creation/Alteration screen. |
|
|
Ctrl+B |
To go to Budget Creation/Alteration screen. |
|
|
Ctrl+V |
To go to Voucher Type Creation/Alteration screen. |
|
|
F10 |
Is a toggle button used to edit or skip the sorting order of a master. |
Only appears in the alteration screens for masters. |
|
Inventory Master Creation/Alteration screen |
||
|
Crtl+G |
To go to Stock Group Creation/Alteration screen. |
|
|
Ctrl+C |
To go to Stock Category Creation/Alteration screen. |
|
|
Ctrl+I |
To go to Stock Item Creation/Alteration screen. |
|
|
Ctrl+O |
To go to Godown Creation/Alteration screen. |
|
|
Ctrl+V |
To go to Voucher Type Creation/Alteration screen. |
|
|
Accounting Voucher Creation/Alteration screen |
||
|
Alt+F1 |
To go to Inventory Voucher Creation/Alteration screen. |
Common across Accounting, Inventory, Order, and Payroll vouchers. |
|
Ctrl+F2 |
To go to Order Voucher Creation/Alteration screen. |
Common across Accounting, Inventory, Order, and Payroll vouchers. |
|
Ctrl+F1 |
To go to Payroll Voucher Creation/Alteration screen. |
Common across Accounting, Inventory, Order, and Payroll vouchers. |
|
F4 |
To open Contra voucher. |
|
|
F5 |
To open Payment voucher. |
|
|
F6 |
To open Receipt voucher. |
|
|
F7 |
To open Journal voucher. |
|
|
F8 |
To open Sales voucher. |
|
|
Ctrl+F8 |
To open Credit Note. |
|
|
F9 |
To open Purchase voucher. |
|
|
Ctrl+F9 |
To open Debit Note. |
|
|
F10 |
To open Reversing Journal voucher. |
|
|
Ctrl+F10 |
To open Memo. |
|
|
Alt+2 |
To Duplicate a voucher |
At List of Vouchers – creates a voucher similar to the one where you positioned the cursor and used this key combination |
|
Alt+C |
1. To create a master at a voucher screen (if it has not been already assigned a different function, as in reports like Balance Sheet, where it adds a new column to the report). 2. To access Auto Value Calculator in the amount field during voucher entry. |
1. At voucher entry and alteration screens, at a field where you have to select a master from a list. If the necessary account has not been created already, use this key combination to create the master without quitting from the voucher screen. 2. At all voucher entry screens in the Amount field. |
|
Alt+R |
To repeat the narration in different voucher type. |
At all Vouchers in TALLY.ERP 9. |
|
Alt+S |
1. To open Stat Payment screen. 2. To open Stat Adjustment screen. 3. To open Stock Query report. |
1. In Payment Voucher screen. 2. In Journal Voucher screen. 3. In Sales and Purchase Voucher screen. |
|
Alt+A |
To open the Tax Analysis screen. |
In Sales, Credit Note, Debit Note, and Purchase vouchers. |
|
Alt+I |
Is a toggle button used to change the voucher to Item Invoice or Accounting Invoice. |
In Sales, Credit Note, Debit Note, and Purchase vouchers. |
|
Ctrl+V |
Is a toggle button used to change the voucher to Invoice mode or voucher mode. |
Is a toggle button used to change the voucher to Item Invoice or Accounting Invoice. |
|
Ctrl+T |
To record a post-dated voucher. |
Common across Accounting, Inventory, Order, and Payroll vouchers. |
|
Ctrl+L |
To make the voucher optional. |
Common across Accounting, Inventory, Order, and Payroll vouchers. |
|
Inventory Voucher Creation/Alteration screen |
||
|
F1 |
To go to Accounting Voucher Creation/Alteration screen. |
Common across Accounting, Inventory, Order, and Payroll vouchers. |
|
Crtl+F6 |
To open Rejections In voucher. |
|
|
Alt+F6 |
To open Rejections Out voucher. |
|
|
Ctrl+F7 |
To open Indent. |
|
|
Alt+F7 |
To open Stock Journal. |
|
|
Alt+F8 |
To open Delivery Note. |
|
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Alt+F9 |
To open Receipt Note. |
|
|
Alt+F10 |
To open Physical Stock. |
|
|
Ctrl+J |
To open Material Out voucher. |
|
|
Ctrl+W |
To open Material In voucher. |
|
|
Alt+S |
To open Stock Query. |
|
|
Ctrl+E |
Is a toggle button used to change the voucher to an Excise voucher or a non-excise voucher. |
In Delivery Note, Receipt Note, Material In, and Material Out screens. |
Following are the voucher types and the shortcut keys available in Tally.ERP 9:
|
Screen Name |
Shortcut Keys |
|
A. Inventory Vouchers |
|
|
1. Sales Order |
(Alt+F5) |
|
2. Purchase order |
(Alt+F4) |
|
3. Receipt Note |
(Alt+F9) |
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4. Delivery Note |
(Alt+F8) |
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5. Rejection in |
(Ctrl+F6) |
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6. Rejection out |
(Alt+F6) |
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7. Stock Journal |
(Alt+F7) |
|
8. Physical Stock voucher |
(Alt+F10) |
|
B. Accounting Vouchers |
|
|
1. Contra Entry |
(F4) |
|
2. Payment Entry |
(F5) |
|
3. Receipt Entry |
(F6) |
|
4. Journal Entry |
(F7) |
|
5. Sales Entry |
(F8) |
|
6. Purchase |
(F9) |
|
7. Debit Note |
(Ctrl+F9) |
|
8. Credit Note |
(Ctrl+F8) |
|
9. Reversing Journal |
(F10) |
|
10. Memorandum Voucher |
(Ctrl+F10) |
Press Alt+R or Ctrl+R to recall narration.
● ALT+R : Recalls the last narration saved for the first ledger in the voucher, irrespective of the voucher type.
● CTRL+R : Recalls the last narration saved for a specific voucher type, irrespective of the ledger.
Functional Key combinations such as f1, f2, f3 etc. does not work in laptops when you don’t use Fn button.
Use Fn button in addition with functional key combinations as shown below.
The Operating System Keyboard is used by those who know to read and write in the language of their choice. Entering data in Tally.ERP 9 using the Operating System Keyboard is different from using the phonetic keyboard as the keyboard layout differs.
1. Click K : Keyboard from the horizontal tool bar or press ALT + K
2. In Keyboard Configuration screen, select Hindi Traditional (System) from the List of Languages
Note: The Languages displayed in the List of Languages for Keyboard Configuration depends upon Operating System.
The On-Screen keyboard is a virtual keyboard which displays on the computer screen. Using the On-Screen keyboard will familiarise you with the Operating System keyboard’s layout.
1. Go to Start > Programs > Accessories > Accessibility
2. Select Onscreen Keyboard
3. The On-Screen Keyboard will appear as shown below.
4. Use Alt + Shift to configure the language of choice. For example, if you wish to enter data in Hindi, select Hindi using Alt + Shift or select the same from the Language bar as shown.
5. The On-Screen Keyboard will appear in Hindi as shown, as you place the cursor on it.
Tally’s Phonetic keyboard is useful for those who speak the language but do not know how to type the same using the keyboard. This keyboard will allow you to spell the term phonetically based on how it sounds and Tally.ERP 9 will display the data in the language selected after transliteration. The keyboard layout is the same as that of the English characters, which makes it user friendly and comfortable.
With a phonetically enabled keyboard, you can enter the information or data in any Indian language to generate bills, invoices and other reports.
A few examples using Tally’s Phonetic Keyboard are given below:
|
Word in English |
Keys for Phonetic Representation of Indic Languages |
|
Purchase |
parachej |
|
Sales |
sels |
|
Item |
AiiTam |
|
Inventory |
inventrii |
|
Conveyance |
Kanveyns |
|
Salary |
selarii |
|
Postage & Telegram |
posTej end Teligram |
|
Commission |
kmiishiin |
|
Discount |
DiskaunT |
|
Debtors |
DeTaras |
|
Creditors |
kreDiiTars |
|
Capital |
kaipiTal |
|
Ledger |
lejar |
|
Ramjilal |
rAmajiilAl |
|
Cash |
kaish |
|
Shyamlal |
shyAmalAl |
|
Godown |
goDAun |
|
Branch |
braAnch |
|
Loan |
lon |
|
Customer |
kasTamar |
|
Supplier |
saplAyar |
|
Company |
kampanii |
|
Accounts |
EkAunTas |
A system keyboard is the default keyboard available on your system. A phonetic keyboard is a utility that allows you to spell a word based on how it sounds.
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